Top Trends in 2018 – Office Management
May 24, 2018
May 24, 2018
Office Management – Upcoming Directions
A lot of things are happening within office management and with the modern workplace constantly evolving and changing it is interesting to follow the development of workplace innovation.
The modern office environment is a dynamic and ever-changing climate and a lot of exciting things are happening these years. For most people work is no longer 9-5 in a cubicle. Employees seek flexibility, mobility, and greater freedom and the modern office environment has to cater to the modern work life.
With technology enabling us to be connected everywhere we are able to work from anywhere – and at any time. This mobilization means rethinking ‘work’ and the office environment. Mobility is a still a growing trend and experts predict an even more significant increase in mobility by 2020.
Mobility and technology empower employees to do more of their work remotely which reduces the need for an individual office or desk space.
This growing trend of on/off-site work days’ means challenging the need for a traditional office space with designated work areas for every employee. The dynamic work patterns make way for the rise of flexible workspaces such as ‘hotelling’ or ‘hot-desking’. This may result in employees working in different spaces every day and a demand for having various different facilities and working areas depending on the requirements of the work they are doing (e.g. a privacy pod for concentration work or a creative meeting room for brainstorming).
2) SHARED WORK SPACES
The way companies are setting up their office space is rapidly changing. Single offices are disappearing and multi-room offices are growing rapidly. This makes room for more employees on less space. Some companies take this a step further and introduce shared work spaces and activity-based working.
Activity-based working is, in essence, an encouragement to employees to physically locate themselves where it is most suitable for them to complete their work. Spaces are designed to create opportunities for a variety of workplace activities from concentrated focused work to informal meetings.
Working in an environment with Activity-based working means that no one has a fixed desk. Employees have to choose and book an available desk each morning in the area that suits them for what they need to do today. Activity-based working and shared work spaces are growing rapidly because it brings many advantages. Studies show that organizations can bring down the need for office space with up to 30% if they introduce shared work spaces.
But not having a fixed desk also brings challenges. You need to introduce the right booking system that makes it easy to book desks, find employees, and track utilization and no-shows. An important factor to consider when introducing a desk booking system is which platforms employees should be able to book from (Outlook, Mobile, touch screens or desk booking panels) and how employees easily can confirm and release their booking.
3) NAVIGATION AND WAY FINDING
Wayfinding and indoor navigation are going to be extremely hot in 2018. How to find indoor points of interests like for instance your desk, meeting room or the nearest printer room can be difficult in large office environments. Both employees and visitors can waste time wandering around confused inside an office building trying to decipher reception screens and decoding the office room naming system.
New navigation systems can provide navigation based on Google Maps and give both indoor and outdoor directions. This can, for instance be used to enhance the visitor experience by giving them directions to the correct office location and even the right meeting room inside the building.
Indoor navigation systems can be used on many different platforms, like for instance large touch screens, a dedicated navigation app or the navigation system can be incorporated into a room and resource booking system that can guide employees or visitors to their desk or meeting room. Maps- and navigation solutions are something I believe is going to be a top trend in 2018.
Source / Read More – Fisher & Kern